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Travel Expense Management standard process

Travel Expense Management standard process

Travel expense management as a Enterprise software

Every organization large or small has professionals travelling on business. It involves business development, project implementation, support and maintenance. The list is in fact endless in today’s demanding business scenario. Each travel process goes through multilevel verification and approval for both request and claim. When this is done using the age old method of paper and pen the whole travel expense management process, software for any enterprise becomes nothing less than a nightmare. This tedious and cumbersome process even discourages the team to travel which in turn works bad for the business.

The best answer to this is the automated solution from Entoss Technologies. Pomfret TEM is an automated business process solution for travel expense management and the software. The cloud based automation solution is the result of a detailed research on the entire business travel process and based on the best business practices of the industry.

Pomfret TEM is a simple OnHand Travel Expense Management app for the traveler , balancing the company needs and the traveler wants always on the move. It comes with the fully packed feature, so that the travelling professional can send his Travel Request in an instant from his mobile phone. As soon as his request is sent, It can be verified by his accounts department in the back end, which will be reviewed and sent back to employee. Further approval will be done by his reporting manager only after it is verified  by the account’s department. Followed by the approval by Senior manager if needed. The advance amount prior to travel if requested will be disbursed by the finance department.

 

Travel expense management process

Travel expense management process

 

The travel claim request can be made through this OnHand app. While submitting claim, if the user violates policy he will get notification with a red button. If he clicks that button he will get details of the places where he violated the policy.

Incase he changes his values according to the  policy and clicks policy (red button), the button disappears. Else if he submits the claim with policy violation, the policy alert button will be shown when manager tries to approve his claim as well and in the accounts section as well. The travel claim once submitted through the Travel Expense Management app can be verified by the accounts and further approved by the manager both through the Travel Expense Management app or through the web application. The claim can be settle by the finance after asserting all the facts.

The application though it makes the life easier for all the stake holders involved in the total process it goes beyond that with the intelligence built into it. It provides detailed dashboard for the management to view the total travel process in a different perspective. They can analyse the enormous amount of data to understand  various aspects of travel claim. They can drill down by department, project, geography and even individual levels to arrive at important decisions.

The application though easy to use is still user friendly, simple and flexible enough to easily customize as per customer requirements. Hosted on cloud and robust Pomfret platform it is highly secured. The best part of the whole application is, it comes on a ‘Bpass’ model, which in plain terms means you pay for what you use. 

You don’t have to go through the process of building expensive solutions and maintaining people to run this application at your end. It comes all packed in an attractive schemes so that the benefit of technology is for all to use irrespective of the size of the organization or the nature of business.

 

Simplified process Travel Expense Management

Displaying remote and real-time accessibility for the same purpose is Pomfret OnHand TEM ; For instance, When employee “ John Doe “ wants to record an expense, he can use the mobile app on his smartphone. Through that he can able to capture the bills, manage, and submit the claims for approval and reimbursement.

As Pomfret Travel expense management acts as an automated connection between TEM (Travel Expense Management) processes and the backend system. It enables John to book travel plans that are compliant and cost-efficient, gain approvals more quickly, and manage expenses without having to keep track of paper receipts or filling out spreadsheets. It also provides John’s manager full visibility into his travelling expenses. Also helps them determine deviant, over-budget, and other non-compliant spends.

 

TEM benefits for  an enterprise

This becomes a one time solution for any enterprise – Pomfret OnHand has a Streamlined Travel Expenses Process.  It provides total visibility of travel spending by departments, business units, regions, projects and other parameters. In addition to that it save’s time. Also give’s better experience for company or enterprise travelers and all those involved in the whole process.

Best solution in reducing voluminous paperwork, turning out a space into a paperless office.

It is a total solution for any sectors in the enterprise. By reducing the amount of data entry work leading to the overall growth of the company or an Enterprise. Less data entry, benefit the other levels of work to be done faster with on time progress.

With Less data entry, Paperless office, Complete visibility on travel expenses, Pomfret OnHand and becomes one best solution for all your travel expense needs.

Apart from travel expense management software, incoming and outgoing cash flow enables any business sector to fare better in downturns. It allows to reduce and avoid the costs of financial distress which stays a vital importance to businesses. Not for just business growth and success, but for serving their customers better in the long run.

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